Orders from the inbox into your business software.
To automate order entry, the software reads orders from emails, PDFs or photos and creates drafts in your business software. Your team checks every draft.
A use case shown with sample data.
Try it out.
The demo with sample data runs only in your browser.
The percentage shows how sure the AI is about each email. Below 70%, a person decides.
6 emails sorted, 2 new drafts, 1 updated
Sample data
Read by AI · may contain errors
- Customer 10233 · metalwork Order 4471: anchors and heavy-duty bolts Order
- Customer 11870 · construction Do you have M12 anchors in A4 in stock? Enquiry
- Customer 10512 · window maker Order_wk41.pdf Order
- Customer 10087 · steelwork Complaint about delivery 0023817 Complaint
- Customer 12204 · exhibition stands As discussed, same as last time please Unclear
- Customer 10233 · metalwork Addition to 4471: plus 200 pieces Order
Inbox · orders@
AI sorts reads each email and decides where it goes
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- Order 4471: anchors and heavy-duty bolts Draft 24-0815 · 9 items 97% sure
- Order_wk41.pdf Draft 24-0816 · 14 items 95% sure
- Addition to 4471: plus 200 pieces Change to 24-0815 88% sure
- Do you have M12 anchors in A4 in stock? Stock level attached 92% sure
- Complaint about delivery 0023817 Delivery note attached 94% sure
- As discussed, same as last time please Needs a question back only 58% sure below 70%
Items
| Item no. | Description | Qty | Date | Status |
|---|---|---|---|---|
Preview: this is how the draft order would reach your business software. The demo creates nothing.
How much manual work is in it for you?
What could be automated at your company?
- You answer five short questions about your business
- An AI compares your answers with around 140 typical automations
- Suggestions that fit your company usually appear in under a minute
How it is built.
How it often runs today
Orders arrive as plain emails, PDFs or photos. The sales office looks up its own number for every customer item number and types each line into the business software.
What the software does
The software reads every email and attachment and recognises whether it is an order, an enquiry or a complaint. It creates orders as drafts in the business software. Anything it cannot recognise with certainty goes to a person.
Typical software
- Outlook or another mailbox
- SAP Business One or other software for orders, stock and invoices
- Saved item data
Product names are trademarks of their respective owners. We are not a partner of these companies.
Before and after
Today · by hand
- Open email and attachment
- Translate the customer’s item numbers into your own
- Type every line into the business software
- Check prices and dates
- Send the order confirmation
With software
- Email arrives in the inbox, as before Software
- Recognise order, enquiry or complaint AI
- Read each line with item number and quantity AI
- Create a draft order in the business software Software
- The sales office checks and confirms Person
What it is made of
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Sorting emails
The software recognises whether an email is an order, an enquiry or a complaint. If it is unsure, a person decides.
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Orders in many formats
An order can arrive as an email, a PDF, an Excel file or a photo of a list. Anything the software cannot read goes to a person.
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Translating item numbers
For the customer’s item number, the software finds your own in your saved item data. When your team corrects a match, the software remembers it for next time.
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Connection to your business software
The software reads prices, stock, customer and item data straight from the business software where it allows a connection. Otherwise it uses a list the business software exports regularly. With SAP Business One, access needs a licence that your SAP partner sets up.
Common questions
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Does the software create orders straight away?
It creates every order as a draft, and your sales office checks and confirms it. Anything the software cannot recognise with certainty goes straight to a person.
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What if a customer uses their own item numbers?
The software finds your own number for theirs in your saved item data. When your team corrects a match, it uses the corrected one next time.
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What does SAP Business One need?
A licence that allows the software to access it. Your SAP partner sets it up.