Reading invoices automatically.
The software reads incoming invoices from your inbox and compares them with the purchase order and delivery note. It then places them in DATEV Unternehmen online, ready to book.
A use case shown with sample data.
Try it out.
The demo with sample data runs only in your browser.
The percentage shows how sure the software is about what it read. Below 90%, a person takes a second look.
Ready in DATEV, waiting for accounting
Sample data
Read by AI · may contain errors
Muster Großhandel KG
Wholesale pipes and valves
Muster GmbHAccounting
Invoice
Deliver to: North site
| Item | Qty | Amount € |
|---|---|---|
| Press fitting 22 mm, copper | 120 | 1,104.00 |
| Copper pipe 22 × 1 mm, 5 m | 60 | 1,738.50 |
| Ball valve DN 20 | 15 | 570.00 |
- Net
- €3,412.50
- VAT 19%
- €648.38
- Total
- €4,060.88
2% discount if paid by 16.10.2026
Items
| Item | Qty | Amount |
|---|---|---|
This is how the invoice would reach accounting, ready to book. Nothing is booked until a person approves it.
- Supplier 70412 · Muster Großhandel 99% sure
- Document no. RE-2026-04817 99% sure
- Purchase order B-11842 · 3 of 3 items match 97% sure
- Account 3400 · Goods received 19% 94% sure
- Cost centre 210 · North site 81% sure please check
- VAT 19% · €648.38 98% sure
- Amount €4,060.88 99% sure
- Payment 2% discount by 16.10. 96% sure
Ready in DATEV, waiting for accounting
How much manual work is in it for you?
What could be automated at your company?
- You answer five short questions about your business
- An AI compares your answers with around 140 typical automations
- Suggestions that fit your company usually appear in under a minute
How it is built.
How it often runs today
Invoices arrive as PDFs in a shared inbox. Someone types them in, finds the purchase order in the business software and looks up account and cost centre.
What the software does
When an invoice arrives by email, the software reads supplier, invoice number, amounts and tax and compares them with the purchase order and delivery note. It places the invoice and a ready-to-book suggestion in DATEV Unternehmen online. Your accounting team or tax adviser decides what gets booked.
Typical software
- Outlook or another mailbox
- DATEV Unternehmen online, through your tax adviser
- Business software with purchase orders
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Before and after
Today · by hand
- Open the invoice in the inbox
- Type in supplier, amounts and tax
- Find the order in the business software and compare
- Look up account and cost centre
- File the document in DATEV
With software
- Invoice arrives in the inbox, as before Software
- Read supplier, amounts and tax AI
- Compare with purchase order and delivery note Software
- Suggest account and cost centre AI
- Accounting checks in DATEV and books it Person
What it is made of
-
Connection to the inbox
The software reads the invoice inbox, including emails with several PDFs and e-invoices in XRechnung or ZUGFeRD format.
-
Reading and checking the invoice
An AI reads the invoice. The software then checks totals, tax and IBAN against fixed rules.
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Comparing with purchase order and delivery note
The software finds the purchase order and delivery note in your business software and flags lines that differ.
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Handover to DATEV
We agree the route into DATEV Unternehmen online with your tax adviser, who sets up the access.
Common questions
-
Can the software read e-invoices you receive?
Yes. When e-invoices in XRechnung or ZUGFeRD format arrive in your invoice inbox, the software reads them too, as well as emails with several PDFs.
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Does the software book invoices itself?
No. It places the invoice and the suggestion in DATEV Unternehmen online, and your tax adviser sets up that access. Your accounting team or tax adviser decides what gets booked.
-
What if we don’t use DATEV?
Then the details go to other accounting software, to your business software or into an Excel sheet.